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(1) This Procedure establishes the purpose, structure and constraints within which Victoria University (VU) engages in developing, offering and managing pathways. (2) HESF: Standard 1.2 Credit and Recognition of Prior Learning (3) Standards for Registered Training Organisations (RTOs) 2015 (Cth): Standard 3 (4) ESOS Act - National Code of Practice for Providers of Education and Training to Overseas Students 2018: Standard 2 Recruitment of an Overseas Student (5) This Procedure applies to pathways: (6) This Procedure applies to all pathways including arrangements for any combination of guaranteed entry and advanced standing, excepting: (14) (19) Credit Policy (20) The University may enter into pathway arrangements both internally and with other educational institutions. Such arrangements may include agreement to provide students with advanced standing and/or guaranteed entry into a specified course. (21) The University will maintain a register of both internal pathways arrangements and external pathway agreements that it has entered into, and will make relevant information publically available as required by the Australian Qualifications Framework (AQF). (22) A pathway which includes credit arrangements must specify: (23) Advanced Standing (credit) arrangements must meet general requirements as set out in the Credit - Academic Credit Procedure (HE). (24) Internal pathways may be created between courses at different AQF levels offered by any College within VU or VU TAFE. (26) Internal pathways may specify: (27) Internal pathways, while they must be recorded, advertised, approved, reviewed, and monitored, do not require the signature of a formal agreement. (28) The process for creating an internal pathway is as follows: (29) Internal pathway approval forms are completed by the Pathways Co-ordinator. These forms are then signed by the relevant College Director of Learning and Teaching and noted at Academic Board Courses Committee. Upon noting, the relevant Academic and Quality Standards Officer uploads the Pathway Approval Forms into CAMS. (30) External pathways require the signature on a formal agreement. (31) Pathway agreements are contracts and bind both VU and its partners as per the specific terms of the agreement. (32) Pathway agreements may exist: (33) A pathway agreement may only be made between VU and an overseas tertiary institution which: (34) Pathway agreements may specify: (35) All pathway agreements are made in accordance with the University’s Contracts Policy and authorised and signed in accordance with the University's schedules of delegations. (36) All pathway arrangements must conform with the University's strategic objectives and result in clear benefits to the University and its enrolled students and graduates. (37) If preliminary discussions indicate that a potential pathway may be viable, a pathway proposal should be developed. (38) When a new pathway involves a domestic external partner or provider with whom VU does not have an existing agreement, the following steps must be undertaken before the formal approval process commences: (39) When a new pathway involves an international external partner or provider with whom the University does not have an existing agreement, the following steps must be undertaken before the formal approval process commences: (40) Following approval of the business case, proposals follow the standard approval process outlined in Part G. (41) A business case must be prepared for every proposed pathway that will be subject to an agreement. (42) Business cases must include: (43) Business cases must be approved by the appropriate person or persons before a pathway is submitted to the course approval process. (44) Details of the business case and due diligence findings should be recorded in the Strategic Rationale section of the Pathways Approval Form for external pathways. (45) Once a business case has been approved for a Pathway, the Pathway Approval form must be completed, detailing Guaranteed Entry and/or Credit arrangements. (46) For internal pathways, the relevant Director/s of Learning and Teaching must sign the Pathway Approval Form before submitting to the Courses Committee of the Academic Board for noting. (47) VET to VET pathways are approved by the designated officer as detailed in the Credit Policy and are submitted to the Courses Committee of the Academic Board for noting. (48) For external pathways, the relevant Director of Learning and Teaching must endorse the Pathway, the relevant Executive Dean must approve the Pathway, and for international pathway agreements, the Executive Director Partnerships and Innovation must endorse the Pathway, before submission to Courses Committee of the Academic Board. (49) External pathways are presented to the Courses Committee of Academic Board for endorsement. (50) The external pathway is approved by the Senior Deputy Vice-Chancellor and Chief Academic Officer, on the recommendation of the Courses Committee of the Academic Board. (51) The Schedule to the Pathway agreement, which details expected course load outcomes from the Pathway, is approved by the Executive Dean of the relevant College/s. (52) The Pathway agreement is signed by the Senior Deputy Vice-Chancellor and Chief Academic Officer. (53) The Pathway agreement is forwarded to the external partner/s for signing. (54) Copies of agreements, schedules and pathway approval forms should be shared with partners with copies stored in the University legal filing system (refer to Contract Best Practice Guidelines). (55) For domestic pathways arrangements, the Manager Pathways and Partnerships must communicate the full details of the conditions, nature and amount of credit to those on the notification list of the Pathway Approval Form within 7 working days of the Pathway being approved. (56) For international pathway arrangements , Partnerships and Innovation must notify the international partner and the Manager, Pathways and Partnerships must communicate the full details of the conditions, nature and amount of credit to the remainder of those on the notification list of the Pathway Approval Form within 7 working days of the Pathway being approved. (57) The relevant Course Management Officer will upload all approved Internal and External Pathway Approval Forms into CAMS. (58) In order to ensure that pathways are publicly available to existing and intending students, the Manager, Pathways and Partnerships and the Pathways Co-ordinator will be responsible for ensuring that all pathway arrangements are published on the University website. (59) In the case of international pathway agreements: (60) Quality, Information and Planning (QIP) will conduct an internal post-census check on all pathways to indicate enrolment numbers and evaluate the success of admissions, recruitment and marketing associated with the pathway. Results of this validation check are reported to all key stakeholders. (61) All Pathway agreements and student outcomes are reviewed as part of the Annual Course Monitoring process (refer to Courses Lifecycle - Annual Course Monitoring (HE) Procedure). (62) Every 12 months, a review of all domestic pathway agreements is performed by the Manager, Pathways and Partnerships, in conjunction with the Pathways Co-ordinator, of the operation of the pathway, including enrolments, discontinuations, changes to delivery, marketing, and new opportunities. This review results in recommendations for any changes needed to the marketing, administration or operation of the Pathway agreement. (63) Every 12 months, a review of all international pathway agreements is performed by Partnerships and Innovation, in conjunction with the relevant Director(s) of Learning and Teaching, of the operation of the pathway, including enrolments, discontinuations, changes to delivery, marketing, and new opportunities. This review results in recommendations for any changes needed to the marketing, administration or operation of the Pathway agreement. (64) Before the term of a domestic pathway, and any associated schedule of agreement has expired, or if any course in the pathway is discontinued or redesigned to be offered at a different AQF or equivalent level, the pathway and the agreement will be reviewed by the Manager, Pathways and Partnerships: (65) Before the term of an international pathway and any associated schedule of agreement has expired, or if any course in the pathway is discontinued or redesigned to be oered at a dierent AQF or equivalent level, the pathway and the agreement will be reviewed by Partnerships and Innovation: (66) If the schedule does not require amendment, it may be submitted to the relevant Executive Dean for renewal. (67) If the relevant Executive Dean decides the domestic pathway schedule should be amended or re-negotiated, they will refer it to the Manager, Pathways and Partnerships, who will re-negotiate a draft schedule for review by Legal Services. Where the schedule involves onshore or offshore international pathway agreements, they will refer to Partnerships and Innovation who will re-negotiate a draft schedule for review by Legal Services. (68) If VU decides not to continue with a pathway, it will advise the other provider in writing that the agreement will not continue beyond the period of the existing schedule. (69) In cases where VU has serious concerns about the quality of the other provider's program, VU may place the provider on notice that the agreement will not continue for the full term. (70) Where a pathway is disestablished in advance of the agreement's expiry date, VU must:Credit - Pathways Procedure
Section 1 - Summary
Section 2 - HESF/ASQA/ESOS Alignment
Section 3 - Scope
Top of PageSection 4 - Definitions
Section 5 - Policy/Regulation
Section 6 - Procedures
Part A - Roles and Responsibilities
Part B - Overview
Part C - Internal Pathways
Part D - External Pathways
Part E - Preparing for a Pathway
Proposal for pathway
Domestic Pathway
International Pathway
Part F - Business Cases and Due Diligence
Part G - Approvals and endorsements
Internal Pathways
External Pathways
Part H - Notifications and Information about Pathways
Part I - University Validation and Annual Review
Part J - Reviewing, Re-Accrediting and Terminating Pathways