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(1) This Procedure describes the process for enabling all students and staff to meet their obligations or needs in relation to religious and spiritual observance where practicable, including provision of religious or spiritual observance space and multi-faith chaplains. (2) HESF: Standard 2.2 Diversity and Equity; Standard 2.3 Wellbeing and Safety (3) ESOS National Code of Practice 2018: Standard 6 Overseas Student Support Services (10) See Religious and Spiritual Observance Policy. (11) Where a student or staff member is required to undertake religious or spiritual observance activities during VU’s operating hours, they may request to be released from their duties or excused from class attendance or study requirements in consultation with their manager or Course Chair. (12) While all Prayer Rooms operate on a drop-in basis, VU will also consider requests from students and staff to use a VU room for religious or spiritual observance purposes. This may include a dedicated prayer room or other facility that can be used by the group in question. In considering such requests the following factors will be taken into account: (13) Whenever possible, chaplains will be provided a confidential space when providing support to students. (14) Room bookings can be made via the Facilities website. (15) VU will consider applications from religious and spiritual groups operating within VU for the appointment of chaplains to assist in religious and spiritual observance. (16) The appointment of such chaplains will be considered by the Senior Manager, Wellbeing Services who will make recommendations to the Director, Student Services who will confirm appointments. (17) Where approval is given for a chaplain to operate within VU, they will operate within VU’s policies and procedures. The appointment will be subject to regular review. (18) Requests for the appointment of chaplains must be made in writing to the Senior Manager, Wellbeing Services and should include materials and vetting as per the Manager, Wellbeing Services' request. (19) Chaplains operate on a volunteer basis and are to be vetted/endorsed by the Council for Chaplains in Tertiary Institutions. (20) The Director, Student Services will make the final decision on appointments. (21) When requesting an external space on campus for spiritual ceremonies, i.e. Indigenous smoking ceremonies, the Chief Digital Officer and Executive Director Campus Services or nominee is to be approached formally in writing by the Executive Director, Moondani Balluk or nominee for authorisation.Religious and Spiritual Observance Procedure
Section 1 - Summary
Section 2 - HESF/ASQA/ESOS Alignment
Section 3 - Scope
Top of PageSection 4 - Definitions
Top of PageSection 5 - Policy
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Roles
Responsibilities
Director, Student Services
Receives, considers and determines requests to use a VU room for religious or spiritual observance purposes.
Part B - Procedures
Release for Religious or Spiritual Observance
Use of University Facilities
Appointment of Chaplains
Spiritual Ceremonies on Campus