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(1) This Procedure outlines the requirements for the processing of unit assessment outcomes. (2) Standards for Registered Training Organisations (RTOs) 2015: Standards 1, 2, 3. (3) This Procedure applies to resulting of all nationally recognised VET programs. (4) Whilst this procedure references Skills Recognition for outcome recording purposes, the processes around Skills Recognition are covered by the Credit - VET Skills Recognition Procedure. (5) Assessment: means the process of collecting evidence and making judgements on whether competency has been achieved, to confirm that an individual can perform to the standard required in the workplace, as specified in a training package or VET accredited course. (6) Assessor: A teacher who holds the vocational and training and assessment competency and currency, as required by the Standards for Registered Training Organisations (RTOs) 2015 (Cth) and relevant Training Package or Accredited Curriculum qualification requirements. (7) Result: A final outcome for a unit once all assessment activities have been attempted. (8) Withdrawal: The process of discontinuing a student in a unit following the Academic Progress - VET Student Progress Review Procedure (Domestic Students) and Academic Progress - VET Overseas Student Progress Review Procedure. (9) Assessment for Learning Policy (10) Unit end dates must be set to consider any planned post-class assessments or work placements that will contribute to the overall assessment outcome for the unit. (11) Unit outcomes must be processed within a timely manner as they impact on student experience, reporting and funding. (12) At the end of the year, any units with an end date in that calendar year will be withdrawn with no attendance as the University is not allowed to report against any units with an end date in the calendar year with a null outcome. (13) Units can have one of the following outcomes: (14) ‘X’ result can be used in November and December for units with an end date in these months to extend out a unit activity end date where delivery will not be completed. The ‘X’ result will extend the unit end date out to the 30th March of the next calendar year. Circumstances where ‘X’ result is allowed are limited to: (15) Grade outcomes are only to be used for continuing students whose training commenced using grades until they have completed their training. Grades are not to be used for new commencing students. (16) Withdrawal documentation must be completed and submitted to the Data Management Services (DMS) for processing. VET Withdrawal Form must be generated through the Student Management System to action a withdrawal. (17) Students must complete a VET Student Request for Extension Form and submit with the supporting evidence if they want to apply for a short extension or special consideration in accordance with the Assessment for Learning - VET Assessment Procedure. (18) If a short extension or special consideration is granted a unit end date extension is arranged by submitting relevant request. (19) If a result is still not available after the extended date, a further VET Student Request for Extension form with supporting evidence may be submitted. If approved, the Manager will arrange for the unit end date to be extended further using the Unit End Date amendment spreadsheet and submit to the Data Management Service (DMS). (20) Results are published two days after the relevant teaching period census date. (21) Result Amendments will only be actioned where a data entry error has occurred. (22) Prior year result amendments would have been reported to the Government as part of the year end submission. (23) Where there is a need to amend a result after publication, the Manager must document the circumstances and gain approval from both the relevant Centre Director and the Pro Vice-Chancellor, Vocational Education and Pathways before requesting the amendment. (24) The Manager must notify the student in writing if a result is amended for the prior year. (25) The Manager must submit prior year result amendment forms to VU Polytechnic Governance and Administration. (26) Governance and Administration will assess impact of result amendment and work with the Business Support and Reporting area to action the result amendment. (27) BSR to update USI Transcript Service with amended prior year results. (28) Weekly outstanding results reports are distributed weekly by the Administration and Governance team throughout the year and daily in December. (29) Managers must monitor the resulting within their departments, ensuring staff have completed their resulting prior to taking scheduled leave. (30) Managers monitor the use of the ‘X’ result. (31) All results for units with an end date in the current calendar year must be entered prior to final reporting or an outcome of withdrawn with no participation is automatically recorded.Assessment for Learning - Resulting Procedure (VET)
Section 1 - Summary
Section 2 - HESF/ASQA/ESOS Alignment
Section 3 - Scope
Section 4 - Definitions
Section 5 - Policy Statement/Regulation
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Part B - Victoria University Polytechnic Unit Outcomes
Short Extensions and Special Consideration
Results Publishing
Prior Calendar Year Result Amendments
Part C - Results Monitoring
Section 7 - Guidelines