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(1) This Procedure ensures that Victoria University English (VUE) complies with regulatory requirements in monitoring course progress for international students studying an ELICOS program. (2) Education Services for Overseas Students Act 2000 (Cth) (3) National Code of Practice for Providers of Education and Training to Overseas Students 2018 (Cth) (4) English Language Intensive Courses for Overseas Students (ELICOS) Standards 2018 (Cth) (5) This Procedure applies to ELICOS students assessed by Victoria University (VU). (6) This Procedure does not apply to: (7) (8) (10) (13) See Academic Progress Regulations 2016. (14) To progress satisfactorily through an ELICOS course at VU, a student should be able to complete the course in the expected duration. For international students, this is specified in their CoE. (15) An ELICOS student will be considered “At Risk” of not meeting course progress if: (16) Generally, assessment will be made no later than halfway through the study period. (17) If a student is identified as “At Risk” teaching staff must counsel the student, complete a Student Progress Action Plan and monitor course progress. The Action Plan will identify academic intervention intended to help the student make satisfactory academic progress in the current or next study period. (18) A copy of the Student Progress Action Plan must be filed with VUE and in individual student files. Notes should also be made on the VUE Student Management System. (19) Academic intervention should be tailored to meet the student's individual needs. The intervention actions/strategies may include: (20) International Students will be deemed to be making unsatisfactory progress if their unit failures mean that they will not complete the course within the expected course duration as per their CoE. If so, the following actions may apply: (21) Upon failing a unit three times, students will be invited to a SCP meeting. The General Manager, VU English, Foundations and HE Diplomas will notify the student (and their sponsor or carer if the student is under 18) via email of the intention to report the student to the Department of Home Affairs for not achieving satisfactory course progress. Students must confirm attendance within five University business days of letter issue. (22) Where an international student’s failure to progress is due to compassionate or compelling circumstances, the University may determine that an extension of the course duration is appropriate in line with ESOS Standard 9. (23) Compassionate or compelling circumstances are generally those beyond the control of the student and which have an impact upon the student’s course progress or wellbeing. These could include, but are not limited to: (24) Compassionate or Compelling Circumstances should be supported by appropriate documentation, i.e. medical certificates or doctor’s letters, death certificates, police reports, etc. (25) For further examples of Compassionate or Compelling Circumstances, please see Assessment of Compassionate, Compelling or Special Circumstances. (26) A SCP is convened when one of the following occurs: (27) The SCP will provide the student with an opportunity to present any evidence of compassionate or compelling circumstances impacting on their enrolment. (28) The SCP will be made up of the following members: (29) The student may have a support person present at the SCP, and may seek assistance and advice from a Student Advocate. (30) Students are encouraged to attend the SCP in person, however they may request to attend the meeting via telephone or video link if compelling reasons exist. A determination will be made by the Chair. (32) The outcome of the panel will be communicated in writing. (33) If the decision is made to cancel the student’s enrolment, the outcome letter will detail:Academic Progress - ELICOS Procedure
Section 1 - Summary
Section 2 - HESF/ASQA/ESOS Alignment
Section 3 - Scope
Top of PageSection 4 - Definitions
Section 5 - Policy/Regulation
Section 6 - Procedures
Part A - Roles and Responsibilities
Roles
Responsibilities
Teacher
Academic Manager ELICOS
Manages Student Progress Cycle and the creation of Student Action Plans
General Manager
Student Progress Meeting
- Program Coordinator or nominee
- Independent Learning Centre Coordinator, Level Coordinator or nominee
Show Cause Panels (SCP)
- Academic Manager ELICOS
- Program Coordinator or nominee
- VU Global representative when the student is a scholarship student
Administrative Officer
Notifies the relevant Australian Government department of student’s unsatisfactory progress
Part B - Identification of “At Risk” Students
“At Risk” Actions
Part C - Consequences of Academic Progress
Compassionate or Compelling Circumstances
Show Cause Panels