(1) This Policy outlines the principles for the allocation and management of University space. (2) HESF: Standard 2.1 Facilities and Infrastructure (3) ESOS National Code of Practice 2018: Standard 6.1.5 and 11.2 (11.2.5 and 11.2.6) (4) This Policy applies to all University owned and leased space. (5) (6) (7) (8) (9) (10) (11) (12) (13) Usable Floor Area - The total occupied internal floor area including circulation and ancillary areas and excluding only service areas such as lift wells, stairs, toilets and plant rooms. (14) University space is a valuable resource and its allocation is based on the following principles: (15) The University is committed to the best practice standards of the Tertiary Education Facilities Management Association. (16) Decisions involving the relocation of student load from one campus to another require endorsement of the University Senior Executive Group. (17) All property leases and licences are to be negotiated by the Facilities Department and are to be reviewed and approved by the Vice President, Students, Infrastructure and Digital Technologies. (18) No organisational unit other than the Facilities Department may enter into a lease, licence or other agreement for space. (19) All leases and licences to external organisations are to be negotiated by the Facilities Department and approved by any two of the Senior Executive Group (in accordance with the Financial Delegations Schedule). (20) Space may be leased to external organisations but University requirements for space will take precedence. In considering space requests from external organisations, relevant factors to be considered include: (21) See Space Allocation and Management Procedure. (22) See VU Standards for the Design of Formal Learning Spaces.Space Allocation and Management Policy
Section 1 - Summary
Section 2 - Accountability
Key Decision-making power under the Policy
(Delegated) Power
Role
Decision for the allocation of University space up to 50m² and/or involving project costs of less than $75,000.
Director Capital Projects, Planning and Asset Utilisation
Decision for the allocation of University space between 50m² - 100m² and/or involving project costs of $75,000 - $150,000.
Chief Digital Officer and Executive Director Campus Services
Decision for the allocation of University space exceeding 100m² and/or involving project costs exceeding $150,000.
Deputy Vice-Chancellor Enterprise and Digital
Decision for the allocation of Specialist Space.
Deputy Vice-Chancellor Enterprise and Digital
Binding decision upon appeal for the allocation of University space resources.
Deputy Vice-Chancellor Enterprise and Digital
Final decision on all property leases and licences.
Deputy Vice-Chancellor Enterprise and Digital
Section 3 - TEQSA/ASQA/ESOS Alignment
Section 4 - Scope
Section 5 - Definitions
Section 6 - Policy Statement
Principles for the Allocation of Space
See Space Allocation and Management Procedure for further details.
proposed activities associated with the space.Leases, Licences and other Agreements for Space
Top of PageSection 7 - Procedures
Section 8 - Supporting Documents and Information
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To enable capital or minor works projects to be undertaken in or nearby the space.