(1) See Fees Policy . (2) See Fees Policy . (3) Nil (4) See Fees Policy . (5) The procedure relates to the setting, amending, reviewing and publication of tuition fees and charges as identified in the Fees and Charges Regulations 2013 Part 2 . It ensures that tuition fees and charges are set, reviewed, amended, reported and published in accordance with legislation. (6) This procedure applies to tuition fees and charges that the University has the power to impose or charge on persons who are on University premises, using University facilities and services or engaged in University activities. The tuition fees and charges which can be imposed or charged by the University are: (7) Fees for award course international students are established and published 2 years in advance to facilitate the provision of proper and appropriate advice to the market. Approval timeframes are the same but the approval is sought for the fee year ahead of the fee year being established for domestic and English language intensive students. (8) While the timelines below will be adhered to, the Fees and Charges Regulation 2013 does not limit the power of the University to fix or impose other fees and charges or to change fees at any time. (9) There are three main stages of tuition fee setting: Fee Determination, Fee Approval and Fee Publication.Fee Determination Procedure - Tuition Fees
Section 1 - Purpose / Objectives
Section 2 - Scope / Application
Section 3 - Definitions
Section 4 - Policy Statement
Section 5 - Procedures
Part A - Key Dates
Activity
Due Date
Annual Review of Tuition Fees and Charges
January to July
Submit Tuition Fees and Charges to Finance Services for CFO approval
15 July
Approval of tuition fees and charges
15 August
Publication of tuition fees and charges on University website
1 April for units with a census date in the same year between 1 July and 31 December
1 October for units with a census date in the subsequent year between 1 January and 30 June
1 October for all VUE English language intensive courses for the subsequent year
31 December for international student fees for the subsequent year + 2
Part B - Roles and Responsibilities
Role
Responsibility
Admissions
Overall co-ordination of the tuition fee approval process. In consultation with all relevant University stakeholders, preparation of updates to all tuition fees (units of study and/or indicative course fees) Validation of suggested amendments from Colleges Maintenance of the documentation for all relevant processes.
Chief Financial Officer
Responsible for tuition fee determination endorsements
Colleges
Advice regarding currency of courses and units of study.
Advice regarding market positioning of courses
Review of updated tuition fee recommendations prepared by Admissions.
Completion of costings templates for re/calculation units of study costs.
Finance
Financial advice regarding the financial context, including the yearly increase of tuition fees. Maintenance of costings templates for re/calculating units of study.
Marketing
Market research advice regarding tuitions fees. Publication of tuition fees
Quality Information and Planning
Incorporation of tuition fees into University planning processes
Vice Chancellor and Senior Management Team
Setting and approval of tuition fee schedule
Student Systems
Configuration of tuition fees in VUCONNECT. Advice and actions regarding government reporting requirements.
VET Strategy group
Advice regarding VE/FE strategy, context and associated requirements
VU International(VUI)
Advice regarding international context and associated requirements Recommendations re fee levels
Victoria University English (VUE)
Recommend pricing levels for English language courses based on market comparison
Part C - Tuition Fee Setting Process
Fee Determination
Stage 1: Preparing to recommend
Activity
Responsible
(10) Co-ordinate tuition fee determination schedule and activities
Admissions team
(11) The Commonwealth and Victorian governments release the HE CSP Funding Clusters/Student Contribution Bands and the VE/FE Indexation Rates respectively.
This information is received and processed by VU.Admissions team
(12) Ensure that all relevant parties have received the Government Funding Clusters and Indexed Rates
Admissions team
(13) Conduct market analysis against like organisations and courses
Marketing / VUI / VUE / Admissions team
Stage 2: Recommendations
Activity
Responsible
(14) Prepare recommendations regarding tuition fee levels to be submitted to the CFO which factors in the following: Current Fee Schedule Code, Title, EFTSL, FOE codes Advice from Finance Information on salary, on costs and marginal costs Market comparison information and international market information Advice from Colleges of all upcoming course changes via CAMS Commonwealth Government Indexed Rates for 201x (HE CSP) Commonwealth Government Allocation of units of study to funding clusters and student contribution bands according to Field of Education Codes for 201x (HE CSP)
Victorian Government Ministerial Indexation rates for 201x (VE/FE)
Course delivery plans, listing all core and elective units (for domestic full fee courses)
(15) Output
VU Fee Schedule recommendations (increased as per government requirements and/or default VU index)
Indicative course fees (for Domestic full fees).Co-ordinated by Admissions team Input from Colleges / Finance / Marketing / VUI / VET / VUE
(16) Send recommendations to all parties for review
Admissions team
(17) Review tuition fee recommendations
Colleges, Finance, Marketing, VUI, VE/FE
(18) Submit Recommendations
Collate and validate (with consideration of advice from relevant University business units) suggested recommendations from Colleges and prepare final recommendations for consideration by the Senior Leadership Team
. Send recommendations to the Senior Leadership Team Secretariat.Admissions
Fee Approval
Activity
Responsible
(19) Consider Recommendations and Endorse Fee Levels
Chief Financial Officer
(20) Send the recommendation to the Vice Chancellor and Senior Management Team for approval/sign off.
Governance
(21) Receives recommendation request to set fees for the forthcoming year
Vice Chancellor and Senior Management Team
(22) Reply with approval after consideration of annual budget.
Vice Chancellor and Senior Management Team
Fee Publication
Activity
Responsible
Configure/report/publish Fee Schedule as appropriate
Student Systems, VUI, VUE, Marketing, Finance, QIP
Update fees as requested in line with authorised changes
Fees Business Specifications and Configuration Officer
Communicate changed Fees as added to CRICOS to TEQSA
Quality and Compliance, VUI
Part D - Assumptions
Top of PageSection 6 - Guidelines
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(23) This procedure is based on the following assumptions:
(24) VE / FE Costing Template
(25) Tuition Fee Determination Process Flowchart