• Section 1 - Purpose / Objectives
• Section 2 - Scope / Application
• Section 3 - Definitions
• Section 4 - Policy Statement
• Section 5 - Procedures
• Part A - Roles and Responsibilities
• Part B - Overview
• Part C - Victoria University grading scheme
• Section 6 - Guidelines

Section 1 - Purpose / Objectives

(1) This Procedure provides the accepted grade set in use at Victoria University for all Higher Education coursework units.

(2) This Procedure describes the process to be used in entering and managing student results, and defines responsibilities within this process.

Section 2 - Scope / Application

(3) This procedure applies to courses offered within all Higher Education coursework courses.

(4) It does not apply to:

1. the research component of higher degree by research courses
2. Vocational Education courses, or
3. Further Education / non-award courses.

Section 3 - Definitions

(5) Assessment: Victoria University defines assessment as the methods and procedures by which a student's academic progress and standard, at a given time, are measured. Within this single definition, the University recognises three broad types of assessment:

1. diagnostic — assessment that identifies the level of competency/performance/ knowledge before commencing learning in a course/ program/ learning experience but does not contribute to the student's final grade;
2. formative — assessment that provides feedback to the student during the learning experience;
3. summative — assessment that is focussed on the outcomes of the learning experience.

(6) Assessment and Student Progress Boards: ASPB can refer to:

1. A committee established by the College Dean responsible for:
   1. Reviewing and finalising student results;
   2. Reviewing the overall progress of students;
   3. Identifying students at risk of making unsatisfactory progress;
   4. Determining eligibility and offers of conceded passes and supplementary assessment;
   5. Reviewing applications for Special Consideration
   6. Referring students who have made unsatisfactory progress to the Academic Progress process of the University; and
   7. Documenting all decisions and actions on the student file.
2. Where such a committee does not exist, the functions of the ASPB can be discharged by a nominee or nominees of the relevant College Dean.

(7) Course: The overall program of study in which the student is enrolled - referred to by the name of the expected terminal qualification arising from it (eg Bachelor of Business course, Graduate Diploma of Marketing course).

(8) Moderation: A process of independent checking or verification of assessment decisions, including results, by an appropriately qualified person.

(9) Unit: An individual subject within a course.

(10) Validation: Validation is a process used to check that assessment tasks are aligned with and reflect unit learning outcomes, that content and standards are set at an appropriate level, and that the format, approach and criteria for assessment are of an appropriate quality

Section 4 - Policy Statement

(11) See Student Assessment for Learning Policy

Section 5 - Procedures

Part A - Roles and Responsibilities

Part B - Overview

(12) Recording of results

1. Colleges will ensure the confidentiality of any student work submitted for assessment as well as the results and feedback arising from that assessment.
2. Colleges will ensure that results of assessment are recorded in a systematic, timely and accurate manner.

(13) Communication of results

1. Colleges will ensure that they communicate results of individual assessment pieces to students in a timely manner.
2. Student Services will ensure that processes and deadlines for college submission of final unit results, allowing time for moderation and verification by College Assessment and Student Progress Boards (ASPBs), are communicated to Colleges in a timely manner.
3. College staff will ensure that final unit results are recorded in the appropriate system within the timelines provided.
4. Student Services will publish final unit results to students via the Student Portal on dates advertised in advance each year.
5. Official results will not be released until after the formal moderation process undertaken by the College ASPBs.

(14) Grading expectations

1. Assessment should be based on specified explicit criteria (criterion-referenced assessment). The use of graded or non-graded assessment will normally be determined at the time of course development or review. At that time a rationale for the choice will be provided.
2. Non-graded assessment (pass/fail or competency-based assessment) of a unit may be appropriate if it is
   1. not possible to define appropriate criteria to distinguish between levels of satisfactory performance; or
   2. not practicable or meaningful to distinguish between levels of satisfactory performance; or
   3. based on a competency model of assessment.
3. Where a combination of competency-based assessment and graded assessment is used, grades of pass and above may only be used when the required competency has been achieved.

Part C - Victoria University grading scheme

(15) Grades for units using graded assessment in undergraduate or postgraduate coursework programs are as follows:

(16) Results for units using Pass / Fail assessment:

(17) Grades for Honours Years, Honours Degrees and Degrees with Honours

(18) Additional Notations:

Section 6 - Guidelines

(19) Nil