(1) This Procedure specifies the key approval stages and responsibilities involved in the management of the Victoria University (VU) Register of Awards. (2) This Procedure ensures that the VU Register of Awards demonstrates compliance with: (3) This Procedure applies to all academic Higher Education (HE) and Vocational Education and Training (VET) Awards. (4) This Procedure ensures that VU maintains a register of all declared Awards in perpetuity. It includes all HE and VET Awards including those developed under the: (5) This Procedure does not apply to non-academic Awards that are approved by Council ie. Honorary Awards. (6) (7) (8) (9) (10) See Courses Lifecycle Policy. (11) VU's Register of Awards is a perpetual record of all declared VU Awards since VU was established as a dual sector University. It includes awards declared under the: (12) The Vice-Chancellor declares all academic Awards to be offered by the University. (13) The Council may confer any academic Award as specified in the Register of Awards. (14) Maintaining the VU Register of Awards ensures that: (15) The Register of Awards has three distinct sections: Active, Archive and Dual/Joint (which includes all information on status of these awards). (16) Academic Quality and Standards (AQS) maintains a Register of Awards Masterfile which underpins the maintenance of the Register of Awards. This document is continually updated and includes historical information on each academic Award and its relationship to specific Award Courses. (17) The Vice-Chancellor will declare a new academic Award as the final stage of the Award Course accreditation/approval process. (18) The Award declaration date is the same as the First Version date of an applicable Award Course. (19) Only in exceptional circumstances will changes be made to any details once the Vice-Chancellor has declared the Award. (20) All new Awards are added to the Active section of the Register of Awards. (21) A HE Award may be linked to one or more Award Courses. A VET Award, however, is only ever linked to one Award Course. (22) A single HE Award is added to the Register with the following details: (23) A double HE Award is added to the Register with the following details: (24) A VET Award is added to the Register with the following details: (25) All academic Awards are added to the Register according to the following protocols: (26) The deactivation of an Award Course will result in AQS transferring: (27) All VU Awards are added to the Archive section of the Register of Awards according to the same protocols as detailed in Clauses 22-25 (as noted above). (28) The Award Declaration Date is replaced by the Award Archived Date. The Award Archive Date is same as the deactivation date of the applicable Award Course. (29) There are some HE Awards that will never be archived as they form the basis to a traditional University course profile eg. Doctor of Philosophy. (30) Dual and Joint Awards are listed in a separate section of the Register of Awards. This section includes details of both Active and Archived Dual and Joint Awards. (31) An active Dual or Joint Award is added to the Register with the following details: (32) Dual and Joint Awards are added to the Register according to the following protocols: (33) An inactive Dual or Joint Award will remain on the Register and will also include an Award conclusion date. (34) The Register of Awards is updated by AQS on a monthly basis. (35) On the last business day of each month, AQS will forward the Register of Awards to Governance and Secretariat. They will upload it onto the VU Intranet on the first business day of each new month. (36) The Register of Awards is accessible online. (37) On an annual basis AQS will align the Register of Awards with Awards information in Course Approval and Management System and update as required. (38) NilCourses Lifecycle - Managing the Register of Awards Procedure
Section 1 - Summary
Section 2 - HESF/ASQA/ESOS Alignment
Top of PageSection 3 - Scope
Section 4 - Definitions
Section 5 - Policy/Regulation
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Roles
Responsibilities
Vice-Chancellor
Declares all academic Awards of the University.
Director, Academic Quality and Standards
Develops HE Award details for the Register of Awards as part of the Award Course accreditation process.
Confirms all Award details are accurate in the Register of Awards.
Updates the Register of Awards Masterfile.
Ensures the accuracy of the Register of Awards by adding and archiving awards, including Dual and Joint Awards.
Conducts an annual audit of the Register of Awards.
Director, Quality, Learning and Support, Victoria University Polytechnic
Ensures all VET Award details in the Register of Awards align to external accreditation information and requirements.
Includes VET Award details for the Register of Awards as part of the Award Course approval process.
Governance and Secretariat Unit
Uploads the Register of Awards to the VU Intranet on a monthly basis.
Part B - Declaring an Award
Part C - Updating the Active Section of the Register of Awards
Part D - Updating the Archive Section of the Register of Awards
Part E - Updating the Dual and Joint Awards Section of the Register of Awards
Part F - Uploading the Register of Awards
Part G - Auditing the Register of Awards
Section 7 - Guidelines
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