(1) This Procedure outlines the requirements for the processing of unit assessment outcomes. (2) Standards for Registered Training Organisations (RTOs) 2015: Standards 1, 2, 3. (3) This Procedure applies to resulting of all nationally recognised VET programs. (4) Whilst this procedure references Skills Recognition for outcome recording purposes, the processes around Skills Recognition are covered by the Credit - Skills Recognition Procedure (VET). (5) Assessment: means the process of collecting evidence and making judgements on whether competency has been achieved, to confirm that an individual can perform to the standard required in the workplace, as specified in a training package or VET accredited course. (6) Assessor: A teacher who holds the vocational and training and assessment competency and currency, as required by the Standards for Registered Training Organisations (RTOs) 2015 (Cth) and relevant Training Package or Accredited Curriculum qualification requirements. (7) Result: A final outcome for a unit, once all assessment activities have been attempted. (8) Withdrawal: The process of discontinuing a student in a unit following the Academic Progress - VET Student Progress Review Procedure (Domestic Students) and Academic Progress - VET Overseas Student Progress Review Procedure. (9) Assessment for Learning Policy (10) Unit end dates must be set to consider any planned post-class assessments or work placements that will contribute to the overall assessment outcome for the unit. (11) Unit outcomes must be processed within a timely manner as they impact on student experience, reporting and funding. (12) Throughout the year, teaching areas must monitor student engagement in enrolled units. (13) Any units that have an enrolled status with participation and a unit end date in that current calendar year and where the result is not yet available, will have the unit end date extended to the 30th March in the next calendar year. (14) Units can have one of the following outcomes: (15) ‘X’ result can be used in November and December for units with an end date in these months to extend out a unit activity end date where delivery will not be completed. The ‘X’ result will extend the unit end date out to the 30th March of the next calendar year. Circumstances where ‘X’ result is allowed are limited to: (16) Grade outcomes are only to be used for continuing students whose training commenced using grades until they have completed their training. Grades are not to be used for new commencing students. (17) Withdrawal documentation must be completed and submitted to the Data Management Services (DMS) for processing. VET Withdrawal Form must be generated through the Student Management System to action a withdrawal. (18) Students must complete a VET Student Request for Extension Form and submit with the supporting evidence if they want to apply for a short extension or special consideration in accordance with the Assessment for Learning - Assessment Procedure (VET). (19) If a short extension or special consideration is granted a unit end date extension is arranged by submitting relevant request. (20) If a result is still not available after the extended date, a further VET Student Request for Extension Form with supporting evidence may be submitted. If approved, the Manager will arrange for the unit end date to be extended further using the Unit End Date amendment spreadsheet and submit to the Data Management Service (DMS). (21) Results are published two days after the relevant teaching period census date. (22) Result Amendments will only be actioned where a data entry error has occurred. (23) Prior year result amendments would have been reported to the Government as part of the year end submission. (24) Where there is a need to amend a result after publication, the Manager must document the circumstances and gain approval from both the relevant Executive Director and the Chief TAFE Officer before requesting the amendment. (25) The Manager must notify the student in writing if a result is amended for the prior year. (26) The Manager must submit prior year result amendment forms to VU Polytechnic Governance and Administration. (27) Governance and Administration will assess impact of result amendment and work with the Business Support and Reporting area to action the result amendment. (28) BSR to update USI Transcript Service with amended prior year results. (29) Weekly outstanding results reports are distributed weekly by the Administration and Governance team throughout the year and daily in December. (30) Managers must monitor the resulting within their departments, ensuring staff have completed their resulting prior to taking scheduled leave. (31) Managers monitor the use of the ‘X’ result. (32) All results for units with an end date in the current calendar year must be entered prior to final reporting or an outcome of withdrawn with no participation is automatically recorded.Assessment for Learning - Resulting Procedure (VET)
Section 1 - Summary
Section 2 - HESF/ASQA/ESOS Alignment
Section 3 - Scope
Section 4 - Definitions
Section 5 - Policy/Regulation
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Roles
Responsibilities
Executive Director
Education Manager / Course Coordinator
Assessment and Resulting Officer
Process Result Amendment forms.
Student Lifecycle Operations and Reporting
Process Withdrawal forms.
Process unit end date amendment requests.
Amend nominal hours for gap training unitsPart B - Victoria University TAFE Unit Outcomes
Result Code
Result
Result available for new commencements
Result available for continuing Students with existing use of these results only
PP
ACHIEVED COMPETENCY
Yes
Yes
NYC
NOT YET COMPETENT
Yes
Yes
X
CONTINUING UNIT
Yes
Yes
PRAC
PENDING PRACTICAL PLACEMENT
CBC
COMPETENCY BASED COMPLETION PENDING EMPLOYER VERIFICATION OF JOB COMPONENT FOR APPRENTICES
GC
GAP COMPETENT
Short Extensions and Special Consideration
Results Publishing
Prior Calendar Year Result Amendments
Part C - Results Monitoring
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Monitor outstanding results within the Centre and put strategies in place to ensure student unit outcomes are recorded in a timely manner.
Education Manager
Provide advice and guidance on resulting to teachers to ensure results are processed within 10 days of the unit end date or the student achieving competency.
Assess and respond to applications for special consideration or short extensions, and arrange an amendment to unit end dates if required.
In special circumstances approve the use of ‘x’ grade to extend the unit end dates only at the end of each calendar year. The default setting for extension is the 30 March of each calendar year.
Monitor outstanding results reports and ensure staff process results within 10 days of unit end date or student achieving competency.
Process results not entered by teachers within 30 days whereby the system will no longer allow teachers to enter results.
Approve result amendments.
Approve Skills Recognition applications.Provide advice and guidance on resulting to teachers to ensure results are processed within 10 days of the unit end date or the student achieving competency.
Ensure all teachers are inducted into this Procedure and understand outcome options available and impact on reporting.
Teachers (including ongoing or fixed-term, sessional or teaching contractors) / Course Co-ordinators
Teachers must follow the process outlined by their Education Manager to ensure the provision of results are given within a timely manner to allow entry into Student One within 10 days of the unit end date.
Provide timely Results Amendments to administration for processing with associated evidence where relevant eg. changing X grade to PP.
VU TAFE Administration and Governance
Generate outstanding results reports.
Update USI Transcript information with amended results from prior year.
Prior year result amendments.
Data Management Services (DMS)
Process Recognition of Prior Learning, Credit Transfer and Recognition of Current Competency paperwork.