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Awards Regulations - Certificate of Participation Procedure (VET)

Section 1 - Summary

(1) The University can issue Certificates of Participation for Non-Award VET courses and units. This provides the student with a record of attending the course and the date it was completed.

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Section 2 - TEQSA/ASQA/ESOS Alignment

(2) HESF Standard 1.5.9 Qualifications and Certification.

(3) Standards for Registered Training Organisations (RTOs) 2015 (Cth)

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Section 3 - Scope

(4) This Procedure applies to Certificate of Participation for Vocational Education and Training non-award courses. These certificates are distinct from:

  1. A Testamur which is issued for completion of an Award course; or
  2. A Statement of Attainment which is issued for partial completion of Award courses, completion of nationally accredited courses, skill sets based on accredited units and non-award courses that contain accredited units; or
  3. A Certificate of Attendance which may be issued in recognition of completion of a course, for display purposes. 

(5) Under no circumstances can the terms AQF, Victoria University RTO number (3113) or the NRT logo be included on these certificates.

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Section 4 - Definitions

(6) Nil.

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Section 5 - Policy/Regulation

(7) Awards Regulations 2018.

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Section 6 - Procedures

Part A - Roles and Responsibilities

Roles Responsibility
Teacher of Non-Award course Delivers training/teaching.

Upon completion of training, enters students’ final results into system for managing non-award courses.
Coordinator Marketing, VU Polytechnic Generates and issues Certificates of Participation according to the specifications in this Procedure.
Director, Student Administration Approves design and content of the certificate in collaboration with VU Polytechnic and Marketing.

Part B - Certificates of Participation

(8) A Certificate of Participation is issued to a student who has been assessed as completing all requirements of a non-award course.

(9) Upon completion, the teacher records the final result achieved by each individual student in the system used for managing non-award courses.

(10) The Coordinator of Marketing generates certificates from the system used for managing non-award courses and issues them to students upon completion of the course, at no cost.

(11) Certificates of Participation can be re-issued to students upon request, at no cost to the student.