Awards Regulations 2018
Part 1 - Preliminary
2. Authorising provision
Part 2 - Aegrotat Award
4. Entitlement to an aegrotat award
Part 3 – Posthumous Award
5. Entitlement to a posthumous award
Part 4 – Academic Dress
6. Academic Dress
7. Indigenous stoles
10. Eligibility to wear academic dress – graduates, graduands and candidates
Part 5 – Revocation of Awards
11. Circumstances to be reported to the Vice-Chancellor
12. Investigation process
13. Council decision
Part 6 – Testamur
14. Form and content of Testamur
Part 7 – Revocation
15. Revocation of regulation
Schedule – Academic Dress
Part 1 – Official Members
Victoria University Council Members
Staff of the University
Companion of the University
Recipient of the Chancellor’s Medal
Honorary Degree Recipient
Part 2 – Academic Dress by award
Part 3 - Discipline Colours
This is the current version of this document. To view historic versions, click on the 'Historic Versions' tab above.
The objective of these Regulations is to make provision for aegrotat and posthumous awards, prescribe the academic dress to be worn by members of the University and the occasions on which it is to be worn, provide for the revocation of awards granted by the University and specify the form and content of a testamur.
These Regulations are made under the Governance, Academic and Student Affairs Statute 2013 and sections 28, 29 and 30 of the Victoria University Act 2010.
In these Regulations-
A student is taken to have completed the requirements for a degree, diploma, certificate or other award, if:
A student is taken to have completed the requirements for a degree, diploma, certificate or other award, if after completing all the requirements of the award and before conferral, the student dies.
The academic dress to be worn by specified members of the University under this regulation is set out in the Schedule.
(1) Indigenous graduands and staff may wear a stole at a graduation ceremony.
(2) The stole will be calf length jet black and cherry silk that has saffron tassels, a map of Victoria in saffron silk and ‘Victoria University’ embroidered in saffron on the left end of the stole, and the sun in saffron silk and ‘Moondani Balluk’ embroidered in saffron on the right end of the stole.
(3) The stole is to be worn under any academic colours.
(4) If there are no academic colours (that is, certificate and apprenticeship recipients) the stole is to be worn under the gown so as not to be mistaken for the colours of the discipline.
The trencher cap is worn flat or horizontal, with the tassel down over the left eye.
Academic dress is to be worn on the following occasions-
(1) A person is eligible to wear academic dress appropriate to the award if he or she is a graduate or graduand who—
(2) Graduates from other universities are entitled to wear academic dress appropriate to the award they have received.
If it appears that an award may have been obtained in circumstances that would enable the Council to revoke the award under the Governance, Academic and Student Affairs Statute 2013 the circumstances must be reported to the Vice-Chancellor.
Section 30 of the Governance, Academic and Student Affairs Statute 2013 empowers the Council to revoke an award in specific circumstances.
(1) After receiving a report under regulation 11, the Vice-Chancellor may convene an investigation.
(2) The investigation process may be conducted by a person nominated by the Vice-Chancellor.
(3) An investigation process must:
(4) If the investigation finds that the degree or other award was obtained as a result of administrative error, the Council delegates to the Vice-Chancellor the power to revoke the degree or other award.
(5) If, after considering the outcome of an investigation, the Vice-Chancellor believes that the award should be revoked because it was obtained:
then the Vice-Chancellor may recommend the revocation of the award to the Council.
(6) The recommendation under sub-regulation (5) must detail:
(1) The Council must consider the recommendation of the Vice-Chancellor and decide to revoke or not to revoke the award.
(2) If the Vice-Chancellor’s recommendation under sub-regulation (1) is to revoke the award, prior to making its decision, the Council must provide the award holder an opportunity to respond to the Vice-Chancellor’s recommendation.
(3) The Council must require an award holder whose award has been revoked to return the Testamur issued.
(1) A Testamur is a University award for higher education and vocational education courses, but not for non-award courses.
(2) A Testamur (with the exception of Honorary Testamurs, see Part 6 Clause 9) must include the following content:
(3) If a hard copy Testamur is to be provided:
it must be printed on specialist secure paper; and
the University logo referred to in sub-regulation (2)(a) must be embossed.
(4) It is adequate compliance with sub-regulation (2)(i) if a representation of the signature is used.
(5) The content of the Testamur must be included in the order, from the top of the document to the bottom, as listed in sub-regulation (2)
(6) If the award conferred is listed on the Australian Government’s National Training Register a Testamur must also include the following content:
(7) If the award conferred is a collaborative award a testamur must also include the following content:
(8) Secure access to an authorised digital version of a granted testamur may be provided.
(9) Honorary degrees are not AQF qualifications. Honorary Testamurs must have the following content:
(10) A register of Honorary degrees as granted by the University must be kept by the issuing area
The Awards Regulations 2017 are revoked on the day on which these regulations come into operation.
A ceremonial robe and a bonnet with a cord and tassel. The Visitor may also elect to wear the habit of his or her award.
A ceremonial robe and either a trencher cap or a bonnet with a cord and tassel.
A ceremonial robe and either a trencher cap or a bonnet with a cord and tassel.
A ceremonial robe and either a trencher cap or a bonnet with a cord and tassel. A Deputy Vice-Chancellor may also elect to wear the habit of his or her award.
A Master's gown and a trencher cap. A Council member may also elect to wear the habit of his or her award.
The habit of his or her award. If no award has been achieved, the staff member may wear the Bachelor's gown without trencher cap or adornment.
The habit of his or her award. Indigenous Australians may also elect to wear the Indigenous stole.
A companion of the University will be provided with a gown in the habit of his or her award.
The recipient of the Chancellor’s Medal will be invited to participate in the University procession and will wear the habit of his or her award.
A Doctor's gown and a Doctor's hood, together with a bonnet with a cord and tassel.
The Honorary Degree recipient's academic dress is purchased by the University and will be given as a gift to the recipient after the ceremony.
Stole / Hood
Certificate I - IV
Stole with lower facing in the discipline colour
Stole with two bands in the discipline colour on the lower facing
Stole with three bands in the discipline colour on the lower facing
Stole with the upper facing in the discipline colour, half the width of the stole and extending across the shoulders to the back
Hood half lined in the discipline colour. The coloured edge is manually turned out to show approximately 2cm across the shoulders and back.
Bachelor with Honours
Hood half lined in the discipline colour and with a white band on the outer edge of the hood. The coloured edge is manually turned out to show approximately 2cm across the shoulders and back.
Stole with lower-half facing in the discipline colour
Stole with full-length facing in the discipline colour
Hood fully-lined with the discipline colour. The coloured edge is not turned out on the Masters hood.
Hood fully-lined in the colour Sapphire
British Colour Code (BCC)
Doctor of Business and Business Administration
Doctor of Education
Doctor of Engineering
[Stoles, hoods and gowns]
Doctor of Psychology
Doctor of Laws
Doctor of Letters
[appears on the Indigenous stole]
Doctor of Philosophy
Building or Engineering
Doctor of The University
Applied Science or Science
Doctor of Science
Vocational and Further Education (TAFE) Certificate I - IV
Business or Business Administration