Comments

Document Feedback - Review and Comment

Step 1 of 4: Comment on Document

How to make a comment?

1. Use this Protected Document to open a comment box for your chosen Section, Part, Heading or clause.

2. Type your feedback into the comments box and then click "save comment" button located in the lower-right of the comment box.

3. Do not open more than one comment box at the same time.

4. When you have finished making comments proceed to the next stage by clicking on the "Continue to Step 2" button at the very bottom of this page.

 

Important Information

During the comment process you are connected to a database. Like internet banking, the session that connects you to the database may time-out due to inactivity. If you do not have JavaScript running you will recieve a message to advise you of the length of time before the time-out. If you have JavaScript enabled, the time-out is lengthy and should not cause difficulty, however you should note the following tips to avoid losing your comments or corrupting your entries:

  1. DO NOT jump between web pages/applications while logging comments.

  2. DO NOT log comments for more than one document at a time. Complete and submit all comments for one document before commenting on another.

  3. DO NOT leave your submission half way through. If you need to take a break, submit your current set of comments. The system will email you a copy of your comments so you can identify where you were up to and add to them later.

  4. DO NOT exit from the interface until you have completed all three stages of the submission process.

 

Awards Regulations - Australian Higher Education Graduation Statements Procedure

Section 1 - Summary

(1) This Procedure governs the format of, and recipient eligibility for, the Australian Higher Education Graduation Statement (AHEGS). The AHEGS is provided by Victoria University (VU) to all graduates of a Higher Education (HE) Award course.

(2) AHEGS are only available to students who commenced their current qualification from semester 1, 2008 and completed it in, or after, semester 2, 2011.

Top of Page

Section 2 - TEQSA/ASQA/ESOS Alignment

(3) HESF: Standard 1.5 Qualifications and Certification.

Top of Page

Section 3 - Scope

(4) This Procedure applies to all students who have completed a HE Award course and are entitled to receive the following at the time of conferral:

  1. Testamur; and
  2. Academic Transcript; and
  3. AHEGS.
Top of Page

Section 4 - Definitions

(5) AHEGS (Australian Higher Education Graduation Statement)

(6) Digital Version – Includes the same information as a hard copy AHEGS but is provided to the student digitally, via a secure login. Students can share the login with potential employers or others as they choose.

Top of Page

Section 5 - Policy/Regulation

(7) Awards Regulations 2018

Top of Page

Section 6 - Procedures

Part A - Summary of Roles and Responsibilities

Role Responsibilities
Graduate Applies for replacement AHEGS via the appropriate form on the VU website.
VUHQ or Contact Centre Receives requests for replacement AHEGS.

Processes these requests and supplies the replacement AHEGS in all cases except when a change of name is sought. In these cases, direct to Awards and Graduations unit.
Awards and Graduations Receives requests for re-issue of AHEGS due to name change.

Processes these requests and supplies the replacement AHEGS.
Academic Quality and Standards Develop/approve content for Section 2 of AHEGS – Description of the Award.

Part B - AHEGS Requirements

(8) The AHEGS provides a description of the nature, level, context and status of studies that were pursued by the student.

(9) The AHEGS complies with the Department of Education’s Guidelines for the Presentation of AHEGS and consists of five sections, with the first four including a number of elements. Details provided in these sections are outlined below. It is a requirement that the five sections of the AHEGS be presented in the following order:

  1. Section 1 - The Graduate;
  2. Section 2 - The Award;
  3. Section 3 - The Awarding Institution;
  4. Section 4 - The Graduate's Academic Achievements;
  5. Section 5 - Description of the Australian higher education system.

(10) In addition to the above, the first page of AHEGS must also contain:

  1. the AHEGS logo and statement on AHEGS provided by the Department of Education;
  2. Certification details (Date, Signature and Capacity of VU’s authorised officer);
  3. VU’s logo.

Part C - Issuing an AHEGS

(11) An AHEGS is available in hard copy or digitally.  At graduation, students will be provided with a secure login to access a digital version.  Students may order and pay for a hard copy at any time.

(12) An AHEGS will be replaced for a fee if damaged, destroyed, stolen, lost, or as a result of a name change due to marriage, divorce, deed poll or gender transition.

(13) If the AHEGS is to be re-issued due to a name change, VUHQ staff forward the request to Awards and Graduations unit.

(14) The cost of AHEGS is reviewed annually as part of the Student Services Ancillary fees.

Part D - Revoking an AHEGS

(15) In situations where the Award has been formally revoked the student will be advised to return the AHEGS along with the Testamur and Academic Transcript. The details of the revocation are noted on the student management system. Any digital versions will also be revoked.