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(1) This Procedure outlines the provision of academic dress to graduands, graduates and staff. (2) This Procedure applies to: (4) See Awards Regulations 2018. (5) Graduands and Graduates in Melbourne will be provided with hired academic dress on the day of the ceremony. Graduands and Graduates who are Offshore will be provided with academic dress through the University agent. (6) The cost of hiring the academic dress is included in the Graduation Attendance Fee. Graduates are responsible for any loss or damage. The academic dress is to be returned on the day, by the stipulated time. Attendance at the ceremony signifies agreement with these requirements. (7) Staff must nominate in advance to join the University procession at a Melbourne graduation ceremony, or other official function of the University where academic dress is to be worn, by a University invitation. (8) Staff will wear their own academic dress or be provided with University academic dress according to their highest qualification. There will be no charge to the individual staff member. (9) Staff who are participating in an external formal ceremony and who require Victoria University academic dress may hire dress via the University’s preferred provider who can be contacted through the Assessments and Completions team. There is no charge for this hire; staff will indemnify the University against damage or loss of the regalia. (10) Staff who wish to attend a ceremony must contact VU International who are responsible for the University delegation. (11) Staff who accept an invitation to join the University procession at an offshore ceremony will either provide their own academic dress or be provided with University academic dress, to be carried in their personal luggage, before leaving Australia. Members of the delegation who require academic dress will be advised when this is available for collection. (12) Staff are responsible for the appearance of the academic dress on the day of the ceremony. Each staff member is responsible for return of the academic dress to the University. (13) Honorary Degree recipients will be provided with prescribed academic dress on the day of the ceremony. The Office for Advancement manages the liaison with the recipient for Honorary Degree, and are also responsible for the order and costs for the academic dress. (14) The academic dress will be given as a gift to the recipient after the ceremony. The recipient of the Honorary Degree is then expected to wear this regalia on any future occasion, as invited by the University. (15) Companion of the University recipients will be provided with a Council gown according to the Awards Regulations 2018. The academic dress for The Companion is not given as a gift to the Companion.Awards Regulations - Academic Dress Procedure
Section 1 - Summary
Section 2 - Accountability
Accountable/Responsible Officer
Role
Accountable Officer
Associate Provost, Students
Responsible Officer
Director, Student Administration
Section 3 - Scope
Top of PageSection 4 - Definitions
Top of PageSection 5 - Policy/Regulation
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Part B - Provision of Academic Dress to Graduands and Graduates
Part C - Provision of Academic Dress to Staff
Part D - Offshore Ceremonies (Staff)
Part E - The Provision of Academic Dress to Honorary Degree and Companion of the University Recipients
Section 7 - Guidelines