(1) This Procedure: (2) Standards for RTOs: Standard 1; 2; Schedule 4. (3) This Procedure applies to: (4) This Procedure does not apply to: (5) (6) (7) (8) (9) (10) (11) See Courses Lifecycle Policy (12) Victoria University offers a wide range of VET Award Courses across many disciplines and fields. (13) VET Award Courses are based on nationally endorsed training packages and accredited courses, Victoria University delivers these courses according to the requirements specified in the relevant training package or accredited curricula. (14) New Award course: (15) Replacement Award course: (16) Delivery area to complete the Training and Assessment Strategy ensuring quality and compliance check and approval prior: (17) Delivery Area Manager to prepare the following documentation within 3 weeks of notification of intention to offer a VET Award Course being submitted to VET Governance or if relevant, 3 weeks from when the Victorian Purchasing Guide (VPG)/VET Accredited Curriculum is released: (18) Business Cases for Adding a Training Product are approved at the TAFE Executive Team meeting. (19) Course Costings are reviewed, recommended and approved by the relevant Executive Director, Coordinator Industry Strategy and Planning, Finance Business Partner and Chief TAFE Officer where relevant. (20) If the Business Case for Adding a Training Product and Course Costing are approved, they are forwarded to VET Governance. (21) If the Business Case for Adding a Training Product and Course Costing are not approved, Business Case and Course Costing to be reviewed and reconsidered for approval, otherwise the process stops at this point. (22) If the Business Case for Adding a Training Product and Course Costing are approved, the Delivery Area Manager must prepare the relevant course approval documentation within 3 weeks of this approval being received and forward to VET Governance. (23) The VET Course Advisory Committee meets and reviews submissions for new VET Award course approval and makes recommendations. (24) Governance prepares the ASQA Scope of Registration submission (where applicable), which is approved by the Chief TAFE Officer. (25) Chief TAFE Officer approves VET Award course to be tabled at the University Courses Committee. (26) Governance Officer prepares the report and supporting evidence to the University Courses Committee. (27) University Courses Committee meets and reviews submissions for new VET Award course approval and makes recommendations. (28) Governance Officer prepares the VET New/Amendment Declaration for approval. (29) VET New/Amendment Declaration is checked by Governance to ensure the VET Award Course is appearing on Victoria University’s Scope of Registration. (30) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Chief TAFE Officer. (31) Governance forwards approved VET New/Amendment Declaration to Academic Quality and Standards (AQS) requesting VET Award Course be final versioned in the Course Approvals and Management System (CAMS). (32) AQS obtains Vice-Chancellor approval and moves VET Award Course to final version in CAMS. (33) Award course is placed on Register of Awards. (34) If the Business Case for Adding a Training Product and Course Costing/Training Product Costing Exemption are approved, the Delivery Area Manager must prepare the relevant course approval documentation within 3 weeks of this approval being received and forward to VET Governance. (35) The VET Course Advisory Committee meets and reviews submissions for new VET Award course approval and makes recommendations. (36) If relevant, Governance prepares the ASQA Scope of Registration submission, which is approved by the Chief TAFE Officer. (37) Chief TAFE Officer approves VET Award course to be noted at the University Courses Committee. (38) Governance Officer prepares the report and supporting evidence to the University Courses Committee. (39) Governance Officer prepares the VET New/Amendment Declaration for approval. (40) VET New/Amendment Declaration is checked by Governance to ensure the VET Award Course has been added to our Scope of Registration. (41) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Chief TAFE Officer. (42) Governance forwards approved VET New/Amendment Declaration to Academic Quality and Standards (AQS) requesting VET Award Course be final versioned in CAMS. (43) AQS obtains Vice-Chancellor approval and moves VET Award Course to final version in CAMS. (44) Award course is placed on Register of Awards. (45) Replacement VET Award Course is noted at the University Courses Committee. (46) Click here to view these references - (47) Click here to view these references -Courses Lifecycle - Award Course Approval (VET) Procedure
Section 1 - Summary
Top of PageSection 2 - TEQSA/ASQA/ESOS Alignment
Section 3 - Scope
Top of PageSection 4 - Definitions
Section 5 - Policy/Regulation
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Roles
Responsibilities
Governance
Works collaboratively with Academic Quality and Standards (AQS) and the delivery areas in TAFE to assist in the:
- development of internal course approval processes and documentation;
- alignment with regulatory requirements.
Support delivery areas in the development of internal course approval documentation.
Completes and submits Scope of Registration documentation as required by ASQA and for CRICOS registration.
Monitors and communicates to the teaching areas on the status of course and unit of competency transition and teach out details.
Builds the course level details in the Course Approvals Management System (CAMS).
Coordinates and provides executive support to the Courses Advisory Committee (CAC).
Provides broad communication to the key service areas on status of courses.
Coordinator Industry Strategy and Planning
Maintenance of the Business Case Template and Course Costing Tool
Reviews and recommends course costing.
Quality and Compliance
Quality and Compliance provides support to the VET delivery Managers to ensure that all regulatory and compliance requirements are adhered to in the development of Training and Assessment Strategies for the new courses.
Delivery Area Manager
Executive Directors, TAFE
Reviews and approves:
- initial intent using the Recommendation to deliver a training product application (new courses only);
- Business case and course costing.
Finance Business Partner
Reviews and approved accuracy of information provided including checking cost centre codes.
TAFE Executive Team
Reviews and approves each Business Case for Adding a Training Product.
Chief TAFE Officer
Reviews and approves:
- Scope of Registration submissions.
- VET Award course to be tabled/noted at the University Courses Committee.
- VET New/Amendment Declaration.
- Costings where relevant.
Director, Academic Quality and Standards
Reviews and endorses for approval the VET New/Amendment Declaration.
Academic Quality and Standards
Work collaboratively with VET Governance to meet internal regulatory requirements as well as obtain Vice-Chancellor approval in order to move VET Award Course to final version.
Vice-Chancellor
Provides approval to move VET Award Course to final version and to add VET Award Course to the Register of Awards.
VET Course Advisory Committee
Monitors and makes recommendations to the University Courses Committee regarding VET courses in accordance with university legislation and policies, internal and external quality indicators and external regulatory requirements.
University Courses Committee
Monitors, reports to and advises the Academic Board on the quality and standards of courses in accordance with University legislation and policies on courses against internal and external quality indicators; advising on related policies and monitoring their implementation.
Part B - Overview
Part C - Notification of Intention to Offer a VET Award Course
Part D - Business Case
Part E - Course Approval New VET Award Courses
Part F - Course Approval Replacement VET Award Courses
Section 7 - Supporting Documents and Information
Forms
View Document
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Works collaboratively with VET Governance to prepare course approval documentation.
Works collaboratively with VET Quality and Compliance to develop and endorse the Training and Assessment Strategy.