• Section 1 - Summary
• Section 2 - HESF/ASQA/ESOS Alignment
• Section 3 - Scope
• Section 4 - Definitions
• Section 5 - Policy/Regulation
• Section 6 - Procedures
• Part A - Summary of Roles and Responsibilities
• Part B - Annual Course Monitoring Process
• Stage 1 – Planning and Implementation of the HDR ACM Process
• Stage 2 – Development of HDR ACM Reports and Actions
• Stage 3 – Approval of HDR ACM Reports and Actions
• Stage 4 – Implementation of HDR ACM Actions
• Stage 5 – Governance of HDR ACM Outcomes

Section 1 - Summary

(1) This Procedure specifies key development, consultation, endorsement and approval steps and responsibilities involved in the annual monitoring of courses at Victoria University (VU).

Section 2 - HESF/ASQA/ESOS Alignment

(2) HESF: 5.3 Monitoring, Review and Improvement; 5.4 Delivery with Other Parties; 6.3 Academic Governance

Section 3 - Scope

(3) This Procedure applies to:

1. Higher Degrees by Research award courses

(4) This Procedure does not apply to:

1. Vocational Education and Training award courses
2. Higher Education award courses
3. Non-award courses that receive government funding
4. Non-award courses that are offered to international on and off-shore students

Section 4 - Definitions

(5) Nil.

Section 5 - Policy/Regulation

(6) Courses Lifecycle Policy.

Section 6 - Procedures

Part A - Summary of Roles and Responsibilities

Part B - Annual Course Monitoring Process

(7) The VU annual course monitoring process:

1. Applies to all applicable courses offered by, or on behalf of, VU in all domestic and off-shore locations;
2. Takes place approximately every 12 months but is not performed in the years the course undergoes a comprehensive course review or course re-accreditation process;
3. Takes into account course quality as experienced by all significant cohorts of students undertaking the course;
4. Takes place unless an extension or waiver is approved by the Deputy Vice-Chancellor, Research & Impact;
5. Produces the Higher Degree by Research Annual Course Monitoring Report which is approved by the Deputy Vice-Chancellor, Research & Impact and proceeds to the Academic Board for noting; and,
6. Triggers continual quality improvement strategies within the relevant Research Institute and/or a course change proposal, as required.

(8) The annual monitoring of courses by VU must comply with:

1. The Australian Qualifications Framework (AQF);
2. All external regulatory requirements including those of TEQSA and ESOS as appropriate;
3. VU Learning and Teaching Quality Framework Policies;
4. The VU Principles of Equivalence and associated procedures;
5. VU strategic directions and curriculum requirements at the time;
6. External requirements of relevant professional accrediting and disciplinary bodies;
7. Approved quality assurance arrangements with external partners, and
8. Endorsement and approval by senior management as detailed below.

(9) The VU annual course monitoring process does not take place:

1. In the first year of delivery of a brand new course i.e. A course that has no delivery history or course data.
2. For teach out courses that are not replaced and have less than 10 enrolments.
3. Where an extension or waiver is approved by the Deputy Vice-Chancellor, Research & Impact.

(10) There are five stages in the HDR ACM process as outlined below:

Stage 1 – Planning and Implementation of the HDR ACM Process

Stage 2 – Development of HDR ACM Reports and Actions

Stage 3 – Approval of HDR ACM Reports and Actions

Stage 4 – Implementation of HDR ACM Actions

Stage 5 – Governance of HDR ACM Outcomes