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Courses Lifecycle - Higher Degree by Research Comprehensive Review of Courses Procedure

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Section 1 - Summary

(1) This Procedure outlines the process for undertaking a comprehensive review of research courses at Victoria University.

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Section 2 - HESF/ASQA/ESOS Alignment

(2) HESF: 5.3 Monitoring, Review and Improvement; 5.4 Delivery with Other Parties; 6.3 Academic Governance

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Section 3 - Scope

(3) This Procedure applies to Higher Degrees by Research award courses.

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Section 4 - Definitions

(4) Nil.

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Section 5 - Policy/Regulation

(5) Courses Lifecycle Policy

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Section 6 - Procedures

Part A - Summary of Roles and Responsibilities

Roles Responsibilities
Deputy Vice-Chancellor, Research Schedules the HDR Comprehensive Course Review (HDR CCR) process
Dean, Graduate Research (or delegate) Initiates, and leads, the HDR CCR process within VU Research
Deputy Directors, ISILC and IHeS Collaborates, plans, and initiates the HDR CCR process with VU Research and relevant stakeholders
Planning and Performance Provides appropriate and timely course data to support the HDR CCR process
Office for Researcher Training, Quality and Integrity Provides appropriate and timely course data to support the HDR CCR process
Infrastructure and Information Services Provides appropriate services and infrastructure to support the HDR CCR process

Part B - Comprehensive Course Review Process

(6) The VU Comprehensive Course Review process:

  1. Applies to all applicable courses offered by, or on behalf of, VU in all domestic and off-shore locations;
  2. Takes place approximately every 5 years;
  3. Takes into account course quality as experienced by all significant cohorts of students undertaking the course;
  4. Takes place unless an extension or waiver is approved by the Deputy Vice-Chancellor, Research.

(7) The annual monitoring of courses by Victoria University must comply with:

  1. The Australian Qualifications Framework (AQF);
  2. All external regulatory requirements including those of TEQSA and ESOS as appropriate;
  3. VU Learning and Teaching Quality Framework Policies;
  4. The VU Principles of Equivalence and associated procedures;
  5. VU strategic directions and curriculum requirements at the time;
  6. External requirements of relevant professional accrediting and disciplinary bodies;
  7. Approved quality assurance arrangements with external partners; and,
  8. Endorsement and approval by senior management as detailed below.

(8) There are five stages in the HDR Comprehensive Course Review (HDR CCR) process. Each stage is outlined below.

Stage 1 - Planning and Implementation of the HDR CCR Process

Deputy Vice-Chancellor, Research Schedules the HDR CCR Process
Dean, Graduate Research
(or delegate)
Initiates, and leads, the HDR CCR process within VU Research
Academic Quality and Standards Collaborates, plans, and initiates the HDR CCR process with VU Research and relevant stakeholders (as noted below)
Planning and Performance Provides appropriate and timely course data to support the HDR CCR process
Infrastructure and Information Services Provides appropriate services and infrastructure to support the HDR CCR process
Office for Researcher Training, Quality and Integrity Provides appropriate and timely course data to support the HDR CCR process

Stage 2 - Development of HDR CCR Reports and Actions

Academic Quality and Standards Provides advice, data support and analysis to VU Research and the Flagship Research Institutes on the key steps in the CCR process
Dean, Graduate Research (or delegate) Liaises with Deputy Directors, Flagship Research to develop ACM forms and actions, and finalises the VU Research CCR Report.
Deputy Directors, Flagship Research Institutes (or delegates) Lead the development of HDR CCR actions for the Flagship Research Institute; endorses ACM Forms and Actions for the Flagship Research Institute; and prepares the Flagship Research Institute CCR Report.

Stage 3 - Approval of CCR Reports and Actions

Dean, Graduate Research (or delegate) Endorses the HDR CCR Flagship Research Institute Reports
Deputy Vice-Chancellor, Research Approves VU Research CCR Report

Stage 4 - Implementation of HDR CCR Actions

Dean, Graduate Research (or delegate) Leads and manages the implementation of the HDR CCR actions in VU Research

Stage 5 – Governance of  HDR CCR outcomes

Deputy Vice-Chancellor, Research Reports to the Research and Research Training Committee of Academic Board on the HDR CCR process
Research and Research Training Committee Considers the outcomes of the HDR CCR and refers to Academic Board for endorsement
Academic Board
Considers the VU Research CCR Report and endorses as appropriate