(1) This Procedure: (2) This Procedure applies to: (3) This Procedure does not apply to: (4) (5) (6) (7) (8) (9) Non-Accredited Course – A type of Non-Award Course that has not been through a formal accreditation process. (10) Non-Accredited Unit – A unit that forms part of a Non-Award Course which has not been approved through a formal accreditation process. (11) (12) Skill Set – A Skill Set is defined as single units of competency or combinations of units of competency from a nationally endorsed Training Package, which link to a licence or regulatory requirement, or a defined industry need. Training Package Skill Sets are a way of formally recognising a collection of skills and are not designed to replace qualifications. (13) (14) (15) (16) (17) (18) Refer to Courses Lifecycle Policy. (19) VU offers a wide range of VET Non-Award Courses across many disciplines and fields. (20) A VET Non-Award course is a course offered and/or developed by the University for educational, personal, or professional development purposes, which does not result in issuing of a VU testamur. (21) VET Non-Award Courses are based on: (22) There are seven (7) distinct categories of VET Non-Award Courses that can be approved. The differences between the categories are based on decisions related to: (23) VET Non-Award Courses may be of varying duration and may be delivered in a variety of modes. (24) The table below summarises the seven (7) categories of VET Non-Award Courses. (25) New VET Non-Award course: (26) Replacement VET Non-Award course: (27) Senior Coordinator, Governance to assign one of the seven (7) categories of VET Non-Award Courses. (28) Delivery area to complete quality documentation. This quality documentation must be completed: (29) Refer to Courses Lifecycle - Award Course Approval (VET) Procedure. (30) Delivery Area Manager to prepare the following documentation within three (3) weeks of notification of intention to offer a VET Non-Award Course being received or if relevant, three (3) weeks from when the Curriculum is released: (31) Business Cases for Adding a Training Product are approved at the Victoria University Polytechnic Senior Leadership Group meeting. (32) Course Costings/Training Product Costing Exemption are approved by the relevant Delivery Centre Director and the Business Manager. (33) If the Business Case for Adding a Training Product and Course Costing/Training Product Costing Exemption are approved, they are forwarded to VET Governance. (34) If the Business Case for Adding a Training Product and Course Costing/Training Product Costing Exemption are not approved, Business Case and Course Costing/Training Product Costing Exemption to be reviewed and reconsidered for approval, otherwise the process stops at this point. (35) If the Business Case for Adding a Training Product and Course Costing/Training Product Costing Exemption are approved, the Delivery Area Manager must prepare the relevant course approval documentation within three (3) weeks of this approval being received and forward to VET Governance. (36) The VET Course Advisory Committee meets and reviews items presented and makes recommendations in the minutes. (37) If relevant, the Delivery Area Manager, Delivery Centre Director, VET Governance and VET Quality and Compliance prepare the VRQA application, which is approved by the Deputy Vice-Chancellor, Vocational Education and Pathways. (38) If relevant, Senior Coordinator, Governance prepares the ASQA Scope of Registration submission, which is approved by the Deputy Vice-Chancellor, Vocational Education and Pathways. (39) Deputy Vice-Chancellor, Vocational Education and Pathways approves VET Non-Award course to be tabled at the University Courses Committee. (40) Governance Officer prepares the report and supporting evidence to the University Courses Committee. (41) University Courses Committee meets and reviews items presented and makes recommendations in the minutes. (42) Governance Officer prepares the VET New/Amendment Declaration for approval. (43) VET New/Amendment Declaration is checked by the Senior Coordinator, Governance to ensure VET Non-Award Course has been approved for delivery/assessment by ASQA/VRQA. (44) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Deputy Vice-Chancellor, Vocational Education and Pathways. (45) Senior Coordinator, Governance forwards approved VET New/Amendment Declaration to AQS requesting VET Non-Award Course be final versioned in the Course Approvals and Management System (CAMS). (46) AQS obtains Vice-Chancellor or delegate (see Courses Lifecycle Policy for relevant Vice-Chancellor delegation, if any) approval and moves VET Non-Award Course to final version in CAMS. (47) If the Business Case for Adding a Training Product and Course Costing / Training Product Costing Exemption are approved, the Delivery Area Manager must prepare the relevant course approval documentation within three (3) weeks of this approval being received and forward to VET Governance. (48) The VET Course Advisory Committee meets and reviews items presented and makes recommendations in the minutes. (49) If relevant, the Delivery Area Manager, Delivery Centre Director, VET Governance and VET Quality and Compliance prepare the VRQA application, which is approved by the Deputy Vice-Chancellor, Vocational Education and Pathways. (50) If relevant, Senior Coordinator, Governance prepares the ASQA Scope of Registration submission, which is approved by the Deputy Vice-Chancellor, Vocational Education and Pathways. (51) Deputy Vice-Chancellor, Vocational Education and Pathways approves VET Non-Award course to be noted at the University Courses Committee. (52) Governance Officer prepares the report to the University Courses Committee. (53) Governance Officer prepares the VET New/Amendment Declaration for approval. (54) VET New/Amendment Declaration is checked by the Senior Coordinator, Governance to ensure the VET Non-Award Course has been approved for delivery/assessment by the VRQA or ASQA. (55) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Deputy Vice-Chancellor, Vocational Education and Pathways. (56) Senior Coordinator, Governance forwards approved VET New/Amendment Declaration to AQS requesting VET Non-Award Course be final versioned in CAMS. (57) AQS obtains Vice-Chancellor or delegate (see Courses Lifecycle Policy for relevant Vice-Chancellor delegation, if any) approval and moves VET Non-Award Course to final version in CAMS. (58) Replacement VET Non-Award Course is noted at the University Courses Committee. (59) Delivery Area Manager to prepare the following documentation within one (1) week of notification of intention to deliver a VET Non-Award Course being received or if relevant, one (1) week from when the VPG/Curriculum is released. (60) Business Cases for Adding a Training Product are approved at the Victoria University Polytechnic Senior Leadership Group meeting. (61) Short Course Costings are approved by the Delivery Centre Director. (62) If the Business Case for Adding a Training Product and Short Course Costing are approved, they are forwarded to VET Governance. (63) If the Business Case for Adding a Training Product and Short Course Costing are not approved, the Business Case for Adding a Training Product and Short Course Costing to be reviewed and reconsidered for approval, otherwise the process stops at this point. (64) If the Business Case for Adding a Training Product and Short Course Costing are approved, the Delivery Area Manager must prepare the relevant course approval documentation within one (1) week of this approval being received and forward to VET Governance. (65) The VET Course Advisory Committee meets and reviews items presented and makes recommendations in the minutes. (66) If relevant, the Senior Coordinator, Governance prepares the ASQA Scope of Registration submission, which is approved by the Deputy Vice-Chancellor, Vocational Education and Pathways. (67) Deputy Vice-Chancellor, Vocational Education and Pathways approves VET Non-Award course to be noted at the University Courses Committee. (68) Governance Officer prepares the report and supporting evidence to the University Courses Committee. (69) Governance Officer prepares the VET New/Amendment Declaration for approval. (70) VET New/Amendment Declaration is checked by the Senior Coordinator, Governance to ensure the VET Non-Award Course has been approved for delivery/assessment by the ASQA (if relevant). (71) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Deputy Vice-Chancellor, Vocational Education and Pathways. (72) Senior Coordinator, Governance forwards approved VET New/Amendment Declaration to AQS requesting VET Non-Award Course be final versioned in CAMS. (73) AQS obtains Vice-Chancellor or delegate (see Courses Lifecycle Policy for relevant Vice-Chancellor delegation, if any) approval and moves VET Non-Award Course to final version in CAMS. (74) University Courses Committee meets and reviews items presented and makes recommendations in the minutes. (75) VET Non-Award Course is noted at the University Courses Committee. (76) Click here to view these references – (77) TAFE Management of Scope of Registration Procedure (79) Courses Lifecycle - Non-Award Course Approval (HE) Procedure (80) Courses Lifecycle - Award Course Approval (VET) Procedure (81) Click here to view these referencesCourses Lifecycle - Non-Award Course Approval (VET) Procedure
Section 1 - Summary
Top of PageSection 2 - Accountability
Top of Page
Accountable / Responsible Officer
Role
Accountable Officer
Interim Deputy Provost (Students & Academic Services)
Responsible Officer
Pro Vice-Chancellor, Vocational Education and Pathways
Section 3 - Scope
Top of PageSection 4 - Definitions
Section 5 - Policy
Section 6 - Procedures
Part A - Roles and Responsibilities
Roles
Responsibilities
Academic Quality and Standards (AQS)
Works collaboratively with VET Governance to meet internal regulatory requirements as well as obtain Vice-Chancellor approval in order to move the VET Non-Award Course to final version.
Business Manager
Reviews and provides approval for each course costing and Training Product Costing Exemption application.
Director, Academic Quality and Standards
Reviews and endorses for approval the VET New/Amendment Declaration.
Governance Officer
Works within VET Governance providing support to the VET delivery areas in the development of internal course approval documentation.
Senior Coordinator, Governance
Works within VET Governance providing support to the Governance Officer and the VET delivery areas to ensure that all regulatory and compliance requirements are adhered to in the development of VET Non-Award courses.
University Courses Committee
Responsible for monitoring, reporting and advising the Academic Board on the quality and standards of courses in accordance with University legislation and policies on courses against internal and external quality indicators; advising on related policies and monitoring their implementation.
VET Course Advisory Committee
Responsible for monitoring and making recommendations to the University Courses Committee regarding VET courses in accordance with University legislation and policies, internal and external quality indicators and external regulatory requirements.
VET Delivery Area Manager
Works collaboratively with VET Governance to prepare course approval documentation.
Works collaboratively with VET Quality and Compliance to develop required quality documentation.
VET Delivery Centre Director
Reviews and approves:
- course costing and Training Product Costing Exemption applications;
- course approval documentation as appropriate.
VET Governance
Works collaboratively with Academic Quality and Standards (AQS) and the VET delivery areas in Victoria University Polytechnic to assist in the:
- development of internal course approval documentation;
- alignment with regulatory requirements, and;
- completion and submission of Scope of Registration documentation as required by ASQA.
Deputy Vice-Chancellor, Vocational Education and Pathways
Reviews and approves:
- Scope of Registration submissions;
- VET Non-Award course to be tabled/noted at the University Courses Committee;
- VET New/Amendment Declaration.
Vice-Chancellor
Provides approval to move VET Non-Award course to final version.
Victoria University Polytechnic Senior Leadership Group
Reviews and approves each Business Case for Adding a Training Product.
Part B - Overview
Part C - Categories of VET Non-Award Courses
Category
Code
Regulator
State Funding
State Reporting
Assessed
Course Endorsed by:
1. Single/multiple unit/s enrolment in a VET Award Course
VET Award Course code
ASQA
Yes
Yes
Yes
University Courses Committee
2. VCE/VCAL
State code
VRQA
Yes
Yes
Yes
University Courses Committee
3. Accredited short course ‘Course in ...’
National code
ASQA
Yes
Yes
Yes
University Courses Committee
4. Nationally accredited skill sets
National code
ASQA
No
Yes
Yes
VET Course Advisory Committee
5. Non-accredited course with accredited units
TNxxx
ASQA
No
Yes
Yes
VET Course Advisory Committee
6. Non-accredited course with non-accredited units
(Professional Development)
TQxxx
Not applicable
No
No
Yes
VET Course Advisory Committee
7. Non-accredited course with non-accredited units
(Professional Development / Leisure / Hobby)
THxxx
Not applicable
No
No
Yes
Assessment equates to attendanceVET Course Advisory Committee
Part D - Notification of Intention to Offer a VET Non-Award Course
Part E - VET Non-Award Course Approval (Category 1)
Part F - VET Non-Award Course Approval (Category 2 and 3)
Business Case
Course Approval (New VET Non-Award Course)
Course Approval (Replacement VET Non-Award Course)
Part G - VET Non-Award Course Approval (Category 4 to 7)
Business Case
Course Approval
Section 7 - Guidelines
Top of Page
Section 8 - Related Documents
Procedures
Forms
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