(1) This Procedure: (2) Standards for RTOs: Standard 1; 4; Schedule 6. (3) This Procedure applies to: (4) This Procedure does not apply to: (5) (6) (7) (8) (9) (10) Non-Accredited Course – A type of Non-Award Course that has not been through a formal accreditation process. (11) Non-Accredited Unit – A unit that forms part of a Non-Award Course which has not been approved through a formal accreditation process. (12) (13) Skill Set – A Skill Set is defined as single units of competency or combinations of units of competency from a nationally endorsed Training Package, which link to a licence or regulatory requirement, or a defined industry need. Training Package Skill Sets are a way of formally recognising a collection of skills and are not designed to replace qualifications. (14) (15) (16) (17) (18) (19) Courses Lifecycle Policy. (20) VU offers a wide range of VET Non-Award Courses across many disciplines and fields. (21) A VET Non-Award course is a course offered and/or developed by the University for educational, personal, or professional development purposes, which does not result in the issuing of a VU Award. (22) VET Non-Award Courses are based on: (23) There are seven (7) distinct categories of VET Non-Award Courses that can be approved. The differences between the categories are based on decisions related to: (24) VET Non-Award Courses may be of varying duration and may be delivered in a variety of modes. (25) The table below summarises the seven (7) categories of VET Non-Award Courses. (26) New VET Non-Award course: (27) Replacement VET Non-Award course: (28) Governance to assign one of the seven (7) categories of VET Non-Award Courses. (29) Delivery area to complete the training and assessment strategy with a quality and compliance check and approval: (30) Refer to and follow the Courses Lifecycle - Award Course Approval (VET) Procedure. (31) Delivery Area Manager to prepare the following documentation within three (3) weeks of notification of intention to offer a VET Non-Award Course being received or if relevant, three (3) weeks from when the Curriculum is released: (32) Business Cases for Adding a Training Product are approved at the TAFE Executive Team meeting. (33) Course Costings are approved by the relevant Executive Director, Coordinator Business Growth, Short Courses and Chief TAFE Officer. (34) If the Business Case for Adding a Training Product and Course Costing are approved, they are forwarded to Governance. (35) If the Business Case for Adding a Training Product and Course Costing are not approved, Business Case and Course Costing to be reviewed and reconsidered for approval, otherwise the process stops at this point. (36) If the Business Case for Adding a Training Product and Course Costing are approved, the Delivery Area Manager must prepare the relevant course approval documentation within three (3) weeks of this approval being received and forward to Governance. (37) The VET Course Advisory Committee meets and reviews items presented and makes recommendations in the minutes. (38) If relevant, the Delivery Area Manager, Executive Director, Governance and Quality and Compliance prepare the VRQA application, which is approved by the Chief TAFE Officer. (39) If relevant, Governance prepares the ASQA Scope of Registration submission, which is approved by the Chief TAFE Officer. (40) Chief TAFE Officer approves VET Non-Award course to be tabled at the University Courses Committee. (41) Governance prepares the report and supporting evidence to the University Courses Committee. (42) University Courses Committee meets and reviews items presented and makes recommendations in the minutes. (43) Governance prepares the VET New/Amendment Declaration for approval. (44) VET New/Amendment Declaration is checked by Governance to ensure VET Non-Award Course has been approved for delivery/assessment by ASQA/VRQA. (45) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Chief TAFE Officer. (46) Governance forwards approved VET New/Amendment Declaration to AQS requesting VET Non-Award Course be final versioned in the Course Approvals and Management System (CAMS). (47) AQS obtains Vice-Chancellor or delegate (see Courses Lifecycle Policy for relevant Vice-Chancellor delegation, if any) approval and moves VET Non-Award Course to final version in CAMS. (48) If the Business Case for Adding a Training Product and Course Costing are approved, the Delivery Area Manager must prepare the relevant course approval documentation within three (3) weeks of this approval being received and forward to Governance. (49) The VET Course Advisory Committee meets and reviews items presented and makes recommendations in the minutes. (50) If relevant, the Delivery Area Manager, Executive Director, Governance and Quality and Compliance prepare the VRQA application, which is approved by the Chief TAFE Officer. (51) If relevant, Governance prepares the ASQA Scope of Registration submission, which is approved by the Chief TAFE Officer. (52) Chief TAFE Officer approves VET Non-Award course to be noted at the University Courses Committee. (53) Governance prepares the report to the University Courses Committee. (54) Governance prepares the VET New/Amendment Declaration for approval. (55) VET New/Amendment Declaration is checked by Governance to ensure the VET Non-Award Course has been approved for delivery/assessment by the VRQA or ASQA. (56) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Chief TAFE Officer. (57) Governance forwards approved VET New/Amendment Declaration to AQS requesting VET Non-Award Course be final versioned in CAMS. (58) AQS obtains Vice-Chancellor or delegate (see Courses Lifecycle Policy for relevant Vice-Chancellor delegation, if any) approval and moves VET Non-Award Course to final version in CAMS. (59) Delivery Area Manager to prepare the following documentation within one (1) week of notification of intention to deliver a VET Non-Award Course being received or if relevant, one (1) week from when the VPG/Curriculum is released. (60) Business Cases for Adding a Training Product are approved at the TAFE Executive Team meeting. (61) Short Course Costings are approved by the Executive Director. (62) If the Business Case for Adding a Training Product and Short Course Costing are approved, they are forwarded to Governance. (63) If the Business Case for Adding a Training Product and Short Course Costing are not approved, the Business Case for Adding a Training Product and Short Course Costing to be reviewed and reconsidered for approval, otherwise the process stops at this point. (64) If the Business Case for Adding a Training Product and Short Course Costing are approved, the Delivery Area Manager must prepare the relevant course approval documentation within one (1) week of this approval being received and forward to Governance. (65) The VET Course Advisory Committee meets and reviews items presented and makes recommendations in the minutes. (66) If relevant, Governance prepares the ASQA Scope of Registration submission, which is approved by the Chief TAFE Officer. (67) Chief TAFE Officer approves VET Non-Award course to be noted at the University Courses Committee. (68) Governance prepares the report and supporting evidence to the University Courses Committee. (69) Governance prepares the VET New/Amendment Declaration for approval. (70) VET New/Amendment Declaration is checked by Governance to ensure the VET Non-Award Course has been approved for delivery/assessment by the ASQA (if relevant). (71) VET New/Amendment Declaration is endorsed for approval by the Director, Academic Quality and Standards and Chief TAFE Officer. (72) Governance forwards approved VET New/Amendment Declaration to AQS requesting VET Non-Award Course be final versioned in CAMS. (73) AQS obtains Vice-Chancellor or delegate (see Courses Lifecycle Policy for relevant Vice-Chancellor delegation, if any) approval and moves VET Non-Award Course to final version in CAMS. (74) Click here to view these references – (75) Click here to view these referencesCourses Lifecycle - Non-Award Course Approval (VET) Procedure
Section 1 - Summary
Top of PageSection 2 - TEQSA/ASQA/ESOS Alignment
Section 3 - Scope
Top of PageSection 4 - Definitions
Section 5 - Policy/Regulation
Section 6 - Procedures
Part A - Summary of Roles and Responsibilities
Roles
Responsibilities
Academic Quality and Standards (AQS)
Works collaboratively with VET Governance to meet internal regulatory requirements as well as obtain Vice-Chancellor approval in order to move the VET Non-Award Course to final version.
Coordinator Industry Strategy and Planning
Maintenance of the Business Case Template and Course Costing Tool
Coordinator Business Growth, Short Courses
Reviews the course costing to ensure accuracy of information.
Finance Business Partner
Reviews and approves accuracy of information provided including checking cost centre codes.
Director, Academic Quality and Standards
Reviews and endorses for approval the VET New/Amendment Declaration.
Governance
VET Governance provides support to the VET delivery areas to ensure that all regulatory and compliance requirements are adhered to in the development of VET Non-Award courses.
Works collaboratively with Academic Quality and Standards (AQS) and the VET delivery areas in TAFE to assist in the:
- development of internal course approval documentation;
- alignment with regulatory requirements; and
- completion and submission of Scope of Registration documentation as required by ASQA.
University Courses Committee
Responsible for monitoring, reporting and advising the Academic Board on the quality and standards of courses in accordance with University legislation and policies on courses against internal and external quality indicators; advising on related policies and monitoring their implementation.
VET Course Advisory Committee
Responsible for monitoring and making recommendations to the University Courses Committee regarding VET courses in accordance with University legislation and policies, internal and external quality indicators and external regulatory requirements.
Delivery Area Manager
Works collaboratively with VET Governance to prepare course approval documentation.
Works collaboratively with VET Quality and Compliance to develop required quality documentation.
Quality and Compliance
Quality and Compliance provides support to the VET delivery areas to ensure that all regulatory and compliance requirements are adhered to in the development of VET Non-Award courses Training and Assessment Strategies.
Executive Directors/Director TAFE
Reviews and approves:
- course costing;
- course approval documentation as appropriate.
TAFE Executive Team
Reviews and approves each Business Case for Adding a Training Product.
Chief TAFE Officer
Reviews and approves:
- Scope of Registration submissions;
- VET Non-Award course to be tabled/noted at the University Courses Committee;
- VET New/Amendment Declaration.
Vice-Chancellor
Provides approval to move VET Non-Award course to final version.
Part B - Overview
Part C - Categories of VET Non-Award Courses
Category
Code
Regulator
State Funding
State Reporting
Assessed
Issuance of Completion Documentation
Course Endorsed by:
1. Single/multiple unit/s enrolment in a VET Award Course
VET Award Course code
ASQA
Yes
Yes
Yes
Statement of Attainment
University Courses Committee
2. VCE/VCAL
State code
VRQA
Yes
Yes
Yes
Statement of Attainment and VCAA Certificate
University Courses Committee
3. Accredited short course ‘Course in ...’
National code
ASQA
Yes
Yes
Yes
Statement of Attainment
University Courses Committee
4. Nationally accredited skill sets
National code
ASQA
Yes, where applicable
Yes
Yes
Statement of Attainment
VET Course Advisory Committee
5. Non-accredited course with accredited units
TNxxx
ASQA
No
Yes
Yes
Statement of Attainment
VET Course Advisory Committee
6. Non-accredited course with non-accredited units
(Professional Development)
TQxxx
Not applicable
No
No
Yes
Certificate of Participation
VET Course Advisory Committee
7. Non-accredited course with non-accredited units
(Professional Development / Leisure / Hobby)
THxxx
Not applicable
No
No
Yes
Assessment equates to attendanceCertificate of Participation
VET Course Advisory Committee
Part D - Notification of Intention to Offer a VET Non-Award Course
Part E - VET Non-Award Course Approval (Category 1)
Part F - VET Non-Award Course Approval (Category 2 and 3)
Business Case
Course Approval (New VET Non-Award Course)
Course Approval (Replacement VET Non-Award Course)
Part G - VET Non-Award Course Approval (Category 4 to 7)
Business Case
Course Approval
Top of PageSection 7 - Supporting Documents and Information
Forms
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