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Following is a master list (in alphabetical order, by title) of all policies, procedures and guidelines contained in the Policy Library. Jump to the relevant part of the alphabet by clicking an alphabetical character in the fast find index below. Each alphabetic grouping of documents is headed with the relevant letter of the alphabet, next to which you will find a "view summary descriptions" link. If you are not sure you have found the right document, click this link to view the summary descriptions. These may help you determine if the document is the one you are after.

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  • Payroll Services ProcedureThe purpose of this Procedure is to:
    a. outline the principles, processes and procedures University employees are required to observe in relation to payroll services.
    b. assist in ensuring that University employees are paid in a timely manner and in accordance with relevant awards, enterprise agreements, contracts of employment and various legislative requirements including the ATO.
  • Police Checks and Working with Children Checks for Students Policy and ProceduresThis Policy and Procedure outlines the limits of the University's responsibility vis a vis the police check and working with children check requirements;
    articulates the responsibility of the University to inform prospective and enrolled students of the requirement; and
    outlines the support the University provides students who require satisfactory police checks and/or working with children checks.
  • Policy Development Policy(Expired)The objectives of this Policy are to:
    a. Define the principles of policy and procedure development, review and maintenance and ensure that policy and procedure within Victoria University are consistent, relevant, easily understood and are developed to a common standard.
    b. Provide a procedure to direct the development, review and maintenance of policy and procedure.
  • Policy Development Procedure(Expired)This Procedure describes the operational processes required to develop, review and consistently maintain University policy and procedure.
  • Pregnancy in Work and Study PolicyThe purpose of this Policy is to ensure:
    a. Staff and students are assisted, wherever possible, to successfully combine their family, work and study responsibilities in ways which are proactive and supportive and do not hinder the University's operational requirements, staff development, career or educational progression;
    b. Compliance with relevant anti-discrimination legislation and University policy about pregnancy, potential pregnancy, marital, parental and carer status;
    c. Compliance with applicable occupational health and safety legislation to protect pregnant and potentially pregnant staff and students from exposure to risk while on University campus and associated sites or on University business; and
    d. All staff and students are informed of their rights, responsibilities and obligations about pregnancy in work and study.
  • Pregnancy in Work and Study ProcedureThe purpose of this Procedure is to ensure:
    a. Staff and students are assisted, wherever possible, to successfully combine their family, work and study responsibilities in ways which are proactive and supportive and do not hinder the University's operational requirements, staff development, career or educational progression;
    b. Compliance with relevant anti-discrimination legislation and University policy about pregnancy, potential pregnancy, marital, parental and carer status;
    c. Compliance with applicable occupational health and safety legislation to protect pregnant and potentially pregnant staff and students from exposure to risk while on University campus and associated sites or on University business; and
    d. All staff and students are informed of their rights, responsibilities and obligations in relation to pregnancy in work and study.
  • Privacy PolicyThis Policy provides Victoria University's (VU) approach to and expectations regarding privacy and covers the management of all information to all VU staff, students and agents and individuals with whom VU interacts.
  • Privacy ProcedureThis Procedure supports the Privacy Policy and provides Victoria University's (VU) approach to and expectations regarding privacy and covers the management of all information to all VU staff, students and agents and individuals with whom VU interacts.
  • Privacy Security Breach ProcedureThe purpose of this Procedure is to respond to a privacy security breach, when occurs, personal information held by Victoria University (VU), and to take appropriate steps in response to the breach of privacy security occurs contained by the University is lost or subjected to unauthorised access, modification, disclosure or other misuses. This Procedure supports the Privacy Policy.
  • Probation GuidelinesThis Guideline describes how to implement Victoria University's Probation Policy for new staff.
  • Probation Policy and ProcedureThis Policy and Procedure gives effect to the processes and procedures which are intended to support and develop new staff in their careers at Victoria University, (VU) by providing fair and equitable planning and review processes during the staff member's probationary period of employment. These processes should ensure new staff are appropriately equipped and supported to meet the performance expectations of the position they hold with VU.
  • Professional Development for Members and Office Bearers of Governance Boards and Committees Policy and ProceduresThis Policy is under review and will be replaced with a new policy or procedure in the near future.
  • Professional Development Policy and ProcedureThis Policy provides the framework for professional development for all staff across the University. Updates made to the Policy and Procedure ensure the Policy reflects the University’s diversity and inclusion requirements and compliance with WEGA requirements. In addition, study leave eligibility provisions are linked to current EBA provisions, with approvals taking into consideration operational needs of the area.
  • Protected Disclosure PolicyThis Policy states Victoria University's commitment to meeting its obligations under the Protected Disclosure Act 2012 (the PD Act) and ensure that:
    a. Staff and students should note that the processes and obligations established by the PD Act are significantly different from those created by its predecessor legislation, the Whistleblowers Protection Act 2001.
    b. Any member of the University community considering making a disclosure should carefully read both this Policy and the accompanying Protected Disclosure Procedures.
  • Protected Disclosure ProcedureThis Procedure supports the Protected Disclosure Act of 2012. The purpose of this Act is to encourage and facilitate the making of disclosures of improper conduct by public officers and public bodies, including the University and its employees.
  • Public Complaints PolicyThis Policy provides for the fair and prompt handling of complaints by members of the public about any aspect of the University, its staff, students or operations.
  • Purchasing (Credit) Cards PolicyThe purpose of this Policy is to:
    a. Establish clear rules and conditions on the use, administration and management of Victoria University credit cards; and
    b. Establish a clear understanding of what credit cards must not be used for.
  • Purchasing (Credit) Cards Procedure This Procedure establishes:
    a. processes that support the University's policy on University credit cards;
    b. work directions that apply to the use, administration and management of University credit cards;
    c. clear business rules that ensure integrity and adequate control over the use of University credit cards.
  • Purchasing - Procurement Authorising Board ProcedureThis Procedure provides the terms of reference, structure, composition and operating instructions for the VU Procurement Authorising Board.
  • Purchasing PolicyThe purpose of this Policy is to establish a framework within which all purchases of goods and services will be made. Where existing contracts or arrangement do not meet the purchasing needs of the business unit or college, the Purchasing department can assist with the appropriate sourcing and contracting activity.
  • Purchasing ProcedureThe purpose of this Procedure is to outline the processes by which the University's purchasing should be done and support the effectiveness and efficiency of the centralised purchasing function. This procedure should be read in conjunction with the Purchasing Policy.